Counter Clerk / Site Coordinator

TRAC Automotive is a multi-brand automotive dealership and vehicle rental company in the Cayman Islands, representing Jaguar, Land Rover, Subaru, Foton, and Changan. We also provide vehicle service and repairs for all makes and models. We are seeking a Counter Clerk / Site Coordinator who will be responsible for providing administrative and operational support across all departments, ensuring the accurate processing of vehicle-related documentation and maintaining efficient site coordination of day-to-day dealership and rental activities. Key Responsibilities • Manage and maintain documentation for all vehicle categories, including rental, lease, dealership new vehicles, used vehicles, demonstration vehicles, and customer-owned vehicles. • Coordinate the licensing and registration of rental, dealership, and customer vehicles as directed by Management. • Deliver and collect company documents from Customs, insurance companies, licensing authorities, financial institutions, and other automotive dealerships as required. • Ensure all invoices, daily reconciliations, transactions, and supporting documents must be accurately entered into the Dealer Management System in a timely manner, and all cash and cheque payments must be deposited promptly. • Provide administrative support to all departments, including Sales, After Sales, Service, Parts, Body Shop, Rental Operations, and Accounts. • Support internal reporting, data entry, record keeping, and document management processes. • Maintain the site in a consistently organized and clear condition to ensure uninterrupted entry and exit for all company vehicles, and verify that all sales vehicle units are properly parked, secured, and positioned according to site layout requirements. Requirements • Minimum of 2 years' experience in administration, coordination, and data entry. • Knowledge of customs, port, dealership, vehicle rental, and automotive administrative processes. • Proficient in computer systems, data entry, and Microsoft Office applications. • Ability to work proactively, prioritize tasks, and meet deadlines with minimal supervision. • Strong attention to detail and commitment to maintaining accurate records. • Must possess a Driver’s License and a Clean Police Clearance Certificate. Working Hours & Compensation • Salary: CI$2,150 – 2,350 • Hours: 45 hours per week including Saturdays The successful candidate will be professional, dependable, detail-oriented, and customer-focused, with the ability to support multiple departments while maintaining high standards of accuracy, efficiency, and teamwork.