Events Coordinator

The Events Coordinator is responsible for organising and coordinating the IslandSoul Festival - a multi-day, multi-venue festival built around human connection. This is the core purpose of the role: taking the festival from concept through planning, supplier management and production to delivery on the ground, and then through to post-event reporting. Alongside the festival, the role coordinates IslandSoul's smaller experiences across the year, which act as build-up and community engagement for the main event. This is a hands-on coordination role. The successful candidate will be expected to run the operational detail of a complex festival largely independently. Key Responsibilities Festival Planning and Delivery • Build and own the full festival project plan, critical path and production timeline. • Coordinate all festival logistics: venues, site plans, staging, sound, lighting, power, furniture, signage, transport and build/breakdown schedules. • Source, brief, contract and manage suppliers, contractors and venue partners. • Produce and maintain run sheets, site maps, crew schedules and contact lists. • Lead the festival on site, directing crew and volunteers and resolving issues in real time. • Manage the festival budget line by line, tracking commitments against forecast and reporting variances. Programming and Experience Coordination • Coordinate the festival programme: facilitators, performers, speakers and hosts - including contracting, travel, accommodation and on-site care. • Translate experience concepts into deliverable schedules, spaces and guest flow. • Ensure each element of the programme delivers genuine connection between participants, not passive attendance. Compliance, Safety and Administration • Secure all permits, licences and approvals required by the relevant Cayman Islands authorities. • Produce risk assessments, health and safety plans, crowd management plans and contingency/weather plans. • Arrange event insurance and confirm supplier insurance and certification. • Manage ticketing, registration, attendee communications and on-site guest services. • Maintain accurate event records, supplier files, invoices and post-event reports. Partners, Sponsors and Promotion Support • Deliver contracted sponsor and partner activations on site, to the standard agreed. • Provide the information, timelines and assets the marketing function needs to promote the festival. • Capture event content and attendee feedback for reporting and future promotion. Essential Requirements • Minimum 5 years' experience coordinating complex activities, programmes, festivals or large-scale, multi-day events from concept through to delivery. • Demonstrable track record of delivering complex events built around human connection - shared experience, participation and community - rather than standard conference or corporate formats. • Experience of festivals or large-scale events delivered outside the Cayman Islands, with the ability to bring international practice and standards into local delivery. • Proven ability to coordinate multi-supplier event production: site, staging, technical, permitting and crew. • Proven ownership of event budgets on events of comparable scale, including supplier contracting. • Strong working knowledge of event health and safety, risk assessment and permitting requirements. • Excellent written and verbal communication skills. • Highly organised, calm under pressure, able to work independently with minimal supervision. • Available to work evenings, weekends and public holidays, and extended hours in the run-up to and during festival delivery. • Clean police record and clean driving licence; own transportation. Preferred • Degree in events management, hospitality, arts and culture or a related discipline such as human resources (preferred, not required). • Experience working with sponsors and commercial partners on event activations. • Experience designing participant experience, not only delivering logistics