Executive Manager, Facilities

Facility Manager – Multi-Site Retail & Warehouse Operations Job Title Executive Manager – Facilities Department Facilities / Operations Reports To Chief Operating Officer Employment Type Full-Time Location Multi-site (supermarkets, warehouses, propane plant, dealerships, rental car site, shopping centre) Direct Reports Site maintenance staff, contractors, warehouse, propane plant, and dealership facilities team Position Summary The Facility Manager is responsible for the strategic oversight and day-to-day management of facilities operations, maintenance, safety, regulatory compliance, and asset reliability across a diverse portfolio that includes six (6) supermarkets averaging approximately 50,000 sq. ft. each, two (2) refrigeration and dry-goods warehouses of approximately 80,000 sq. ft. each, a propane plant/fuel storage and distribution facility, two (2) automotive dealerships with service and body shop operations, a rental car location, and a mixed-use retail, office, gym, and storage development comprising eight (8) retail units. This role ensures all buildings, infrastructure, equipment, and systems are safe, fully operational, energy-efficient, and maintained in accordance with preventive and corrective maintenance plans, applicable health and safety requirements, environmental regulations, hazardous materials standards, fuel-handling requirements, and automotive/body-shop compliance obligations. The Facility Manager is accountable for developing and managing maintenance programs, budgets, capital improvement projects, vendor and contractor relationships, and a multi-site maintenance team to support operational continuity and business objectives. In addition, the Facility Manager is responsible for the procurement, inventory management, and cost control of maintenance-related supplies and assets, including tools, spare parts, equipment, repair materials, and critical components required to maintain facilities and equipment in proper working order. This includes ensuring adequate stock levels, establishing inventory controls, monitoring usage and costs, and supporting maintenance planning to minimize downtime and maximize asset performance across all locations. Portfolio Overview • 6 supermarket locations, averaging ~50,000 sq ft per store • 2 refrigeration & dry-goods warehouse facilities, ~80,000 sq ft each • 1 propane plant (bulk propane storage, filling, and distribution facility) • 2 car dealerships, each including a showroom, service shop, and body shop (~30,000 sq ft each, assumed) • 1 rental car company location (rental office, wash bay, and vehicle lot) • 1 retail/office/gym and storage development comprising 8 retail store units • Total portfolio: approximately 620,000+ sq ft across all sites • Note: exact square footage for the dealerships and rental car location was not provided; figures above are reasonable working assumptions and should be adjusted to match actual site sizes. Key Responsibilities Multi-Site Facilities Operations • Oversee daily facilities operations across all 6 supermarkets, both warehouses, the propane plant, and the shopping centre, ensuring consistent standards across every site. • Develop and manage preventive maintenance programs for building systems, refrigeration units, HVAC, electrical, plumbing, and fire/life-safety systems. • Coordinate and prioritize maintenance requests and emergency repairs across sites, minimizing downtime and disruption to store operations. • Conduct regular site inspections and audits to identify maintenance needs, safety hazards, and compliance gaps. Refrigeration & Warehouse Management • Manage the maintenance and performance of refrigeration and cold-chain systems across both 80,000 sq ft warehouses to prevent spoilage and ensure food safety. • Monitor temperature control systems, alarms, and backup power/generators for refrigerated and dry storage areas at each warehouse. • Ensure warehouse racking, loading docks, forklifts, and material-handli