Finance Secretary

OVERVIEW The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. The Maples Group looks to add a Cayman Islands based Finance Secretary to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent. Who We Seek Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work. About the Role We are seeking a highly organised and experienced Secretary to provide comprehensive administrative and secretarial support to our Finance attorneys in a fast-paced legal environment. The key responsibilities and core skills are described below. You will be a team player and self-motivated professional with a confident manner who has excellent oral and written communication skills as well as good organisational skills. You must be able to prioritise and multi-task to ensure deadlines are met and have the ability to work under pressure. Primary responsibilities include: • Draft/format standard and non-standard documents including engagement letters • Incorporate amendments to documents and prepare blacklines of documents • Update Filesite with client information • Compile documents in Adobe • Day to day printing and scanning of deal documents etc. for attorneys in addition to printing presentations, and various materials for meetings, conferences or training etc. • Dictation of emails, meeting notes, reviews etc. • Audio typing using Bighand • E-filing/filing correspondence, transaction and other non-minute book documents • Document disposal in accordance with Firm's security procedures • Check incoming mail and prepare and send courier packages (local and global) (including drafting cover letters etc.) • Mail forwarding for those entities which fall outside of the mail forwarding team • Schedule meetings and phone/video conference calls (external and internal) together with ordering refreshments for meetings • Liaise with Firm's Travel Service Provider to book business travel globally • Interaction updates (including adding internal/external contacts, maintaining matter file contacts, adding and maintaining addresses on Maples Address Change site) • Open files and update activities and client contacts in InterAction • File closing • Print prebills, request invoice edits, liaise with the Collections Team, maintain billing groups, and liaise with the Accounts Team in relation to arranging for wires to return funds etc. • Issue invoices – both day to day and Annual Return invoices, and dealing with related queries and monitoring and dealing with matter credits • Client follow-up for outstanding accounts • Order Certificates of Good Standing on MARA for transactional work • Conduct Court searches, conflicts checks and CORIS searches • Conduct internal system searches for minute book and non-minute book related items • Locate minute book documents and send them to clients/lawyers and prepare minute book documents for M&C certification • Liaise with the Corporate Services Group re. fees, filings and documents • Respond to due diligence queries, including U.S. W8-BEN and W-9 Tax Form requests • Prepare SIBL/MF 1 Forms – liaise with clients re. info/chasing auditor c