Office Clerk /Reproduction Processes

Robson Construction Cayman Ltd. Key Requirements of the Position In addition to assisting with any other matters that may arise, responsibilities include: 1. General • Answer telephones and take messages • Greet customers and provide basic information to customers • Assist in opening and closing of the office at the beginning and/or end of each day as needed • Provide comprehensive secretarial and clerical support to management • File away physical documents and pull physical documents as needed by management • Complete employee work permit forms, pension forms, and health insurance forms as needed and submit to respective entities • Follow up after submission of forms and address any issues that may arise right through to completion 2. Accounts • Prepare company documents and financials for Director’s review • Banking statement reconciliation, EFT and other online banking transactions • Prepare A/P and A/R for Directors for collections and payments • Generate reports on a timely basis 3. Bookkeeping • Assist with bookkeeping, payroll, A/R and A/P processing • Post employee timesheets in QuickBooks • Post purchase transactions in QuickBooks 4. Managing Own Performance and Development • Prioritize and manage own time effectively, particularly in relation to balancing the various demands of the administrative office • Take initiative to establish constructive relationships with clients, colleagues, and any other related agencies • Stay current with relevant knowledge and skills 5. Other Tasks • Assist the Directors as needed • Attend Professional Development meetings and other staff meetings as needed • Undertake other related responsibilities and such duties and work additional hours as occasionally required, or as assigned by a Director • Assist field supervisors with document processing, reports and any other needs for clients • Make online applications to Planning and other bodies required for field supervisor’s work • Manage payments of office bills/utilities, office supplies, maintenance supplies • Keep calendar/ senior staff of any association meetings and function/event meetings 6. Other HR Tasks • Assist with employee-related requirements/queries with the consultation of senior management • Keep records and database of job-seeking applicants (walk-ins, mail-in-resumes, email-in-resumes) • Timekeeping and payroll process on a weekly basis • Process and coordinates with the health insurance, pension and other benefit related matters for employee Qualification: Bachelor’s degree in business administration, Accounting, or a related field.